Mosinee Silverblades Figure Skating Club, Inc.

Board Meeting MINUTES

March 2, 2009

Crossroads Church 6:30 PM

• Call To Order: Meeting called to order tat 6:40 pm.
• Members Present:  Corry absent (excused) and Nikki late.
• Secretary’s Report:  Tabled.
• Treasurer’s Report: Given by Al.  Checkbook is at $11,296.96 with $7,000 in CD.  A deposit of $5031.39 was made due to costumes on 3/2.  A total of $23,328.02.  Projected expenses are:  $6,875.00 for Ice, $750.00 for Wifli (taxes), $400.00 for storage (year), $500.00 for props, $1,000.00 for curtains, $400.00 for Ice Show Producer, $140.00 for Ice Show Director, $300.00 for printing, $100.00 for snacks, and $100.00 for pizza.  A total of $13,200 for projected expenses.  Projected balance of $11,128.00.  Julie motioned to accept the treasurer’s report and Corine 2^nd.  All in favor.
• New Business
  • Ice Show Committees:
    • Programs:  Paul is working on programs with Lori and Corine.  He need files in Word and needs everything no later than March 12^th.  He currently has $400 in sold ads, but his goal is $600.  The printer will charge $1 per program to print (with current size).  How many programs should we order?  If we give one program to every skater, we should order 300.  Eric will make invoices for sold ads that need an invoice for their tax records.  Allan will get president letter ready for the program.  Paul will write letter about the show for the program.  Julie would like things within the program to be in the order of the show.  There will be a list of all skaters (in alphabetically order) in the program. 
    • Costumes:  Are in and handed out.  One skater did not pick up costume and there is an $18 balance on that costume.  Eric shared that the skater has a $15 credit coming, which means she would only owe $3 on the costume.  Allan will let the parent know.
    • Sweatshirts:  Are in and beads are on.  It was discussed that if the sweatshirts are in, why wait to hand out?  Julie will contact Sherri about handing them out this week.
    • Videographer:  He will tape Friday night’s show.  Allan will make the call if the Saturday morning show should also be taped.  He will bill us $40 per hour and charge $16 for video/DVD.  The order forms are ready and were turned over for copying.
    • Pictures:  Will be in within 2 weeks.  Do we need permission to use pictures for posters?  Eric will look into.  We already have permission to use pictures in newspaper.
    • Flowers and Plush:  Deb will meet with Kevin this week Thursday.  Allan has plush in his car to turn over to Deb.
    • Airbrush Artist:  Eric is waiting to hear information regarding orders and delivery.  The artist has his own order form.
    • Tickets:  We have 74 skater families.  Each family will sell 5 tickets.  They have already been handed over to the ticket committee and are being handed out to families. Allan printed 50 tickets for extra sales and they are gone.  He printed 144 for business sales.  Allan mentioned getting $400 for start-up cash in the cash box.  Eric asked about donating tickets to Laura J. and the church.  Board agreed.
    • Props and Decorations:  Castle backdrop will be picked up by Julie and John  next Monday.  Chris would like trees (not Christmas) with lights on them to be on the ice during the show.  Concerns regarding the lighting and electricity on the ice were discussed.  The decoration committee will meet on Thursday in the Rec. Center lobby.
    • Publicity/Advertising: Corine asked Eric to print 6000 copies of the show ad (after it is edited).  She will then distribute 5000 to Pick and Save and 1000 to Piggly Wiggly to put in their bags.  Pictures will be in the paper the week of the show.  Julie will talk with Channel 9 about doing a news report on Tuesday or Thursday, the week of the show.
    • Set Up/Tear Down:  Allan has a list of needs and number of people needed to get jobs done.
    • Volunteers:  Deb has ready to post.
    • School Ice Show:  Coverage was determined.  Show will start at 1:30 pm.
  • Election:  Allan has posted a letter on the bulletin board for nominations and elections, which will take place next month.  Eric motioned to hold election with a meeting to follow April 27^th.  Lori 2^nd.  All in favor. 
  • Ice Time:  We have ice time the week of March 9^th from 3:30-5:30.  Hockey will charge us $375.  Eric motioned to use the ice time, and not charge any of the girls to skate during that time.  Nikki 2^nd.  All in favor.  Julie will email the coaches.
• Public Comments:
• Next board meeting: April 27^th at Crossroads Church at 7 PM